VisaChief connects to Workday, SAP SuccessFactors, Oracle HCM, ADP and your payroll to make employee relocation and visa sponsorship automated, real-time and auditable - while keeping personal data protected, resident where it must be, and aligned to GDPR, the Australian Privacy Act and your security obligations.
Pre-built connectors for the major HRIS and payroll platforms, plus open APIs and secure file transfer for everything else - so VisaChief reads the employee record once and keeps it in sync.
Automated joiner / mover / leaver sync from your identity provider.
Single sign-on with MFA enforced by your IdP. No separate passwords.
Real-time, event-driven sync of employee, role and payroll records.
Encrypted file transfer for bulk loads and legacy systems.
Drop into MuleSoft, Workato or Boomi pipelines you already run.
From the moment a relocation or sponsorship is flagged in your HRIS, VisaChief assembles, checks and tracks the case - then writes status and outcomes back, so HR and payroll never fall out of sync.
VisaChief reads identity, role, location and assignment from your HR system over an encrypted, least-privilege connection.
A new international hire, transfer or assignment in the HRIS automatically raises a mobility case - no manual ticket.
AI agents pick the right visa class, request only the missing data, and build the nomination and application pack.
Salary thresholds and sponsor obligations validated; a registered agent reviews and lodges the decision-ready case.
Visa status, conditions and key dates flow back into the HRIS as structured fields - visible to HR and the employee.
Start dates, work rights and salary-threshold checks keep payroll compliant - changes are flagged before they breach.
Personal and sensitive employee data is protected end to end - controls mapped to enterprise and government review standards, with the documentation to back it up.
Data is protected in transit and at rest, with managed keys and no data ever stored in plain text.
Least-privilege by default. Your IdP controls who gets in, and every role is scoped to what it needs.
Everything is logged and reviewable, with regular testing and a clear incident process.
VisaChief acts as a data processor on behalf of your organisation as controller, with the agreements, controls and transparency that global privacy and security regimes require.
Lawful-basis mapping, data minimisation, purpose limitation, data-subject rights (access, rectification, erasure, portability) and Article 30 records of processing.
Handling aligned to the 13 APPs, including collection limitation, use & disclosure, data quality, security and cross-border disclosure (APP 8).
Controls designed around SOC 2 Trust Services Criteria and ISO/IEC 27001 - covering security, availability, confidentiality and an ISMS.
Standard Contractual Clauses (EU), the UK IDTA, and transfer impact assessments for any movement of data between regions.
A controller-processor DPA, a published sub-processor register, and 72-hour breach notification commitments.
For public-sector clients: IRAP-assessed posture aligned to the ISM and Essential Eight, with onshore data sovereignty options.
VisaChief collects only what a sponsorship or relocation case genuinely needs. Here's the data, the purpose, the lawful basis and how long it's kept - the detail your privacy review will ask for.
Special-category data (e.g. health information for required medicals) is processed only where a specific visa class demands it, under additional safeguards and explicit consent. Data subjects can exercise access, rectification, erasure and portability rights through your organisation as controller; VisaChief supports each request as processor. Retention follows the longer of the case lifecycle or the statutory record-keeping period that applies to the relevant immigration authority.
Global employers running high-volume mobility across multiple jurisdictions, with mature HR, payroll and security stacks.
Public-sector bodies and government-owned enterprises with strict data-sovereignty, hosting and assurance obligations.
Book a technical walkthrough with our integration and security team. We'll map VisaChief to your HRIS, payroll and data-residency requirements - and share our security pack and DPA.
Tell us your stack and requirements - we'll tailor the session and documentation.
VisaChief acts as a data processor for your organisation and works alongside registered migration agents who remain responsible for legal advice and lodgement. Framework alignment describes our control posture; current certification and assessment status is shared under NDA. This is general information, not legal or immigration advice.
Thanks - our integration and security team will be in touch to arrange your walkthrough and share documentation.
VisaChief